How to Enable or Disable Desktop Access for Staff?

The Desktop Access management feature is crucial for maintaining appropriate system access levels based on job roles and responsibilities. By default, Sub-Admin and Admin users automatically receive desktop access, while other staff members need to be specifically granted this permission.

Benefits :

Ensure employees only have the system access appropriate for their job functions.
Limit desktop system access to staff members who genuinely need it for their roles.
Allocate desktop licenses efficiently based on actual business requirements.
Maintain clear visibility of which staff members have desktop capabilities.

*Note: Sub-Admin and Admin users will automatically have access to Desktop Version.

At the desktop site navigation bar, go to HR Suite > User List.
Open User List Here: https://system.caction.com/usermanage/userlist

*Note: You must have access to User Management menu to perform this action. Please request permission or help from your admin if you do not have access to the menu.
Click on the “pencil” icon beside the user that needs desktop access.
Ensure the email of the user is correct.
Tick the box to give desktop access to the user.
Click “Submit Form”.
The device access has been given to the user when “Record Updated” prompt appears.

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